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Gosport Borough Council



List of documents required by GBC LPA with the Submission of Applications


Reviewed and Updated Autumn 2013 to include reference to relevant Saved Gosport Borough Local Plan Policies and National Planning Policies

N.B Requirements are not for Householder unless stated.

Local Requirements only, National Requirements also apply and at times other documents, such as an Environmental Impact Assessment and an Appropriate Assessment, will be required outside of the 1APP process).

Community Infrastructure Levy (CIL)

Applications determined after 1 February 2016 could be liable for the CIL. The charges are calculated by taking the floor space of the development and multiplying it by the CIL rate for that use. Applicants are required to answer additional questions to calculate the levy liability, which can be found by clicking here. The Additional Information Requirement form should be submitted alongside the planning application form and details below, where appropriate.

General Information

One copy of plans, forms, certificates and supporting statements etc. is required when paper based

applications are submitted. 


All “Major” and “Minor” applications submitted in a paper format must include a cd or other storage device containing copies of all the paper applications forms, drawings and documents.



All plans must be to an identified metric scale (normally 1:50 or 1:100), state original paper size and show a north point and identify which direction all elevations face (when relevant) and be named in a logical manner.  When proposing new built development they must also include a scale bar and key dimensions (distance of development form site boundaries and size of extension/building)

The following plans are required:


Site location plan:


-       location plan based upon an up to date map to a scale of 1:1250 or 1:2500 and showing the direction of north.  Plans should wherever possible show at least two named roads and surrounding buildings.  The properties shown should be numbered or named to ensure that the exact location of the application site is clear.


-       The application site should have the boundary edged clearly with a red line, it should include all land necessary to carry out the proposed development, a blue line should be drawn round any other adjoining land owned by the applicant.


-       If the location plan is Ordnance Survey based, please read the following section



Under Section 107 of the Copyright, Designs and Patents Act 1988 makes it a statutory requirement that a person must not distribute an unlicensed Ordinance Survey Plan. The unauthorised reproduction and the processing of unlicensed plans is an infringement of Crown Copyright and could amount to an offence by the person submitting the plan. You, therefore, are requested to submit authorised copies of Ordnance Survey plans, or if you hold a valid Ordnance Survey Paper Map Copying Licence please submit the site location plan clearly showing the licence number.

Block plan of the site, showing site boundaries; the type and height of boundary treatment (e.g. walls, fences), as existing and as proposed when changed and the position of any building or structure on the other side of such boundaries, where these could influence or be affected by the proposed development.


Existing and proposed elevations, showing clearly any demolition and the proposed works in relation to what is already there for any elevations that would be created or altered by the development proposal. These should indicate, where possible, the proposed building materials and the style, materials and finish of windows and doors. Elevations of neighbouring buildings (also showing these details where possible) will be required, except where there is a gap of more than 30m between the buildings. Drawings should show the relationship between proposed and neighbouring buildings and detail the positions of the openings on each property. Blank elevations must be shown if only to show this is the case and at times, for Major and Minor developments, street scenes showing the development as proposed in context will be required. 


When advertisements are being proposed the lettering and any images, materials and colours to be used, the extent of projection and full details of the method and colours of illumination must be shown.


Floor plans for new development, and for existing buildings altered by the proposed development. These should identify existing floorspace and highlight any existing walls or buildings that are to be demolished, where applicable. If the application relates simply to a change of use and no development work is to be carried out, or a Certificate of \Lawfulness floor plans may not be necessary.

Existing and proposed site sections and finished floor and site levels, where a change is proposed or sites slope. These should show: how the proposed development relates to existing site levels, trees and adjacent development (with levels related to a fixed datum point off site); details of existing and proposed foundations and eaves where a change is proposed; and how encroachment onto adjoining land is to be avoided.


Roof plans for any roof that would be created or altered by the proposed development, showing the shape of the roof, its location, and specifying the roofing material to be used.



Document Type

Required for


Policy Justification

Affordable Housing Statement

Full and O/L Planning Applications

Residential schemes of 15 units and over/sites over 0.5ha


Biodiversity Survey

Biodiversity Checklist

Full and O/L Planning applications, including Householder

All applications

NPPF, R/OS11, R/OS12, R/OS13, R/OS14

Contamination Assessment

Full and O/L Planning applications

All sites within 250 m of a landfill site

All sites where previous uses may have resulted in land contamination

All sites known to be on contaminated land


Flood Risk  Assessment


Full and O/L planning applications


All sites in Flood Zones 2 and 3 where criteria applies (EA criteria) and sites with an area greater than 1 hectare in Flood Zone 1.          

NPPF (including Technical Guidance relating to flooding), R/DP1

Heritage Statement



Full and O/L planning applications

and householder applications. Applications for Listed Building Consent

All applications affecting heritage assets (including historic parks and gardens, battlefields, and Scheduled Ancient Monuments).


All applications within Conservation Areas, including demolition of non-listed buildings within Conservation Areas.


All applications affecting Listed Buildings including works and buildings within the curtilage of a listed building.


All applications in Conservation Areas and within curtilage of listed building that include excavations.

NPPF, R/BH1, R/BH2, R/BH3, R/BH4, R/BH6, R/BH8



Noise Impact Assessment

Full and O/L Planning applications

All applications for noise generating and noise sensitive uses.


Retail Assessment

Full and O/L Planning applications

Retail Impact Assessment for all applications where retail space over 1000m2 is proposed




Impact Assessment for all applications where Leisure and Office space over 2500m2


Traffic Assessment


Full and O/L Planning applications


50 residential units

2500 sqm B1 and B2

5000 sq m B8

1000 sq m retail

2500 sq m education

2500sqm health

500sqm/5 bed care homes

1000sqm leisure general

All leisure stadia

Other commercial 500sqm

NPPF, Appendix E of the GBLPR


(Draft) Travel Plan


Full and O/L Planning applications



50 residential units

2500 sq m B1 and B2

5000 sq m B8

1000 sq m retail

2500 sq m education

2500sqm health

500sqm/5 bed care homes

1000sqm leisure general

All leisure stadia

Other commercial 500sqm


NPPF, Appendix E of the GBLPR

Tree Survey

Full and O/L Planning applications


Tree works


Tree Survey and/or Arboricultural Impact Assessment on sites where trees are to be lost or may be affected by development 


Ventilation/Extraction  (Impact) Report

Full Planning Applications


Applications for Reserved Matters for Siting and Appearance and Layout 

All A3/A4/A5 , B1, B2 uses


All A3/A4/A5 , B1, B2





The proposals set out in the above Table are written in the context of the current National Design and Access Statement Requirements.  These are likely to change and the Local Requirements might need to be further reviewed as a future exercise as a result.


 Please note:


Additional information may be required for certain applications depending on individual, site specific characteristics that are not necessarily apparent at the time of registration.