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List of documents required by GBC LPA

These requirements were reviewed and readopted Autumn 2022.

This list relates to Local Requirements only. National Requirements also apply and at times other documents, such as an Environmental Impact Assessment and an Appropriate Assessment, will be required to be submitted with applications where necessary.

National Requirements

Details of the National List of mandatory requirements can be found in the Planning Practice Guidance 'making an application' and includes the submission of the following documents:

  • The appropriate application form;
  • Location and site plans (the detailed requirements for which are set out in the Local List);
  • An ownership certificate (stating the ownership of the site);
  • An agricultural holdings certificate (this is required whether or not the site includes an agricultural holding);
  • A Design and Access Statement (if the threshold for submission is met); and,
  • Flood Risk Assessment (if the threshold is met - see below)

  • From 1st August 2021, any planning application for a development comprising two or more dwellings or educational accommodation in a building that would exceed either seven storeys or 18 metres in height must be accompanied by a Fire Statement. More information and guidance about this can be found in the Fire Safety and high-rise residential buildings guidance

  • The correct application fee.

Local Requirements

The following documents are all required by Gosport Borough Council to be submitted with planning and related applications where the relevant thresholds are met.

Nutrient Neutrality

Applications for new residential or other overnight accommodation should be accompanied by Nitrogen Budget calculated in accordance with Natural England guidance available on the Nutrient Neutrality page. If this information is not submitted with the application it will still be required to demonstrate that proposals will be nutrient neutral and, as required by the Habitats Regulations will not have an adverse effect on the upon the designated sites of the Solent.

Community Infrastructure Levy (CIL)

The Council adopted the Community Infrastructure Levy (CIL) from 1st February 2016. The levy charged is based on the floor space of the development and calculated by multiplying it by the CIL rate for that use.

Community Infrastructure Levy - Determining whether a Development may be CIL Liable Planning Application Additional Information Requirement form: This form must be submitted with all planning applications (including householder) that relate to either the erection of more than 100 square metres of new floorspace, or the creation of any number of new dwellings.

General Information

Please note that only one copy of all plans, forms, certificates and supporting documents are required when paper based applications are submitted. 

All "Major" and "Minor" applications submitted in a paper format must include a cd or other storage device containing copies of all the paper applications forms, drawings and documents in pdf format.

All "Major" applications submitted electronically should be accompanied by a single paper copy of all plans, forms, certificates and supporting documents.


All plans must be to an identified metric scale (normally 1:50 or 1:100), state original paper size and show a north point and identify which direction all elevations face (when relevant) and be named in a logical manner. All plans must be clearly labelled with a unique drawing number. When proposing new built development they must also include a scale bar and key dimensions (distance of development from site boundaries and size of extension/building)

The following plans are required:

Site Location Plan: based upon an up to date map to a scale of 1:1250 or 1:2500 and showing the direction of north. Plans should wherever possible show at least two named roads and surrounding buildings. The properties shown should be numbered or named to ensure that the exact location of the application site is clearly identifiable.

The application site should have its boundaries edged clearly with a red line, and should include all land necessary to carry out the proposed development. A blue line should be drawn round any other adjoining land owned by the applicant.

N.B. If the location plan is Ordnance Survey based, then it should be noted that under Section 107 of the Copyright, Designs and Patents Act 1988 makes it a statutory requirement that a person must not distribute an unlicensed Ordnance Survey Plan. The unauthorised reproduction and the processing of unlicensed plans is an infringement of Crown Copyright and could amount to an offence by the person submitting the plan. Any location plans using Ordnance Survey mapping must be authorised and have a valid Ordnance Survey License number displayed.

Block plan of the site: at a scale of 1:200 or 1:500 showing site boundaries, the type and height of boundary treatment (e.g. walls, fences), as existing and as proposed when changed and the position of any building or structure on the other side of such boundaries, where these could influence or be affected by the proposed development.

Existing and proposed elevations: at a scale of 1:50 or 1:100 showing clearly any demolition and the proposed works in relation to what is already there for any elevations that would be created or altered by the development proposal. These should indicate, where possible, the proposed building materials and the style, materials and finish of windows and doors. Elevations of neighbouring buildings (also showing these details where possible) will be required, except where there is a gap of more than 30m between the buildings. Drawings should show the relationship between proposed and neighbouring buildings and detail the positions of the openings on each property. Blank elevations must be shown if only to show this is the case and at times, for Major and Minor developments, wider street scenes showing the development as proposed in context will be required.

When advertisements are being proposed: the lettering and any images, materials and colours to be used, the extent of projection and full details of the method and colours of illumination must be shown.

Floor plans: for new build developments, existing buildings altered or having their use changed by the proposed development. These should identify existing floorspace and highlight any existing walls or buildings that are to be demolished, where applicable.

Existing and proposed site sections and finished floor and site levels: only required where a change is proposed or the site slopes. These should show: how the proposed development relates to existing site levels, trees and adjacent development (with levels related to a fixed datum point off site); details of existing and proposed foundations and eaves where a change is proposed; and how any encroachment onto adjoining land is to be avoided.

Roof plans for any roof that would be created or altered by the proposed development, showing the shape of the roof, its location, and specifying the roofing material to be used.

Supporting documents: the following documents will be required where the appropriate threshold is met by proposals within an application.

Document Type

Required for

Threshold for submission

Policy justification

Affordable Housing Statement or Viability Assessment

Full and Outline planning applications

Residential schemes of 10 or more dwellings

NPPF & Policy LP24

Biodiversity Checklist* or Survey

All Full and Outline Planning applications (including Householder)

All applications

NPPF & Policies LP42, LP43, LP44


Contamination Assessment

Full and Outline planning applications

All sites within 250 m of a landfill site

All sites where previous uses may have resulted in land contamination

All sites known to be on contaminated land

NPPF & Policies P46, LP47

Flood Risk Assessment

Full and Outline planning applications

All sites in Flood Zones 2 and 3 and sites with an area greater than 1 hectare in Flood Zone 1.

As required by the NPPF, applications where a site is identified in the Strategic Flood Risk Assessment (SFRA) as being at increased flood risk in future, should be supported by a site-specific flood-risk assessment.  The Council's SFRA can be found here, and the relevant data can be found under the climate change 2115 tab.

NPPF & Policy LP45

Heritage Statement

Full and Outline planning applications (including Householder) and applications for Listed Building Consent.

All applications affecting heritage assets (including historic parks and gardens, battlefields, Scheduled Ancient Monuments, Listed Buildings and

Conservation Areas.

NPPF & Policies LP11, LP12, LP13

Lighting Assessment

Full and Outline planning applications

'Major' developments only

NPPF & Policy LP46

Noise Impact Assessment

Full and Outline planning applications

All applications for noise generating and noise sensitive uses.

NPPF & Polices LP10, LP46

Retail Impact Assessment

Full and Outline planning applications

All applications for retail uses over 1,000 sq m

NPPF & Policy LP29


Impact Assessment

Full and Outline planning applications

All applications for office or leisure uses over 2,500 sq m

NPPF & Policy LP29

Transport Assessment &

(Draft) Travel Plan

Full and Outline planning applications

A1 food retail - 800 sq m

A1 non-food retail - 1,500 sq m

A2 & A3 uses - 2,500 sq m

A4 uses - 600 sq m

A5 uses - 500 sq m

B1 uses - 2,500 sq m

B2 uses - 4,000 sq m

B8 uses - 5,000 sq m

C1 uses - 100 bedrooms

C2 care facilities - 50 beds

C2 residential education - 150 students

C2 institutions - 400 residents

C3 residential - 80 dwellings

D1 uses - 1,000 sq m

D2 uses - 1,500 sq m

NPPF & Policy LP22

Transport Statement

Full and Outline planning applications

A1 food retail - 250 sq m

A1 non-food retail - 800

A2 uses - 1,000

A3 & A4 uses - 300 sq m

A5 uses - 250 sq m

B1 uses - 1,500 sq m

B2 uses - 2,500 sq m

B8 uses - 3,000 sq m

C1 uses - 75 bedrooms

C2 care facilities - 30 beds

C2 residential education - 50 students

C2 institutions - 250 residents

C3 residential - 50 dwellings

D1 & D2 uses - 500 sq m

NPPF & Policy LP22


Tree Survey and/or Arboricultural Impact Assessment

Full and Outline planning applications and applications for work to Protected Trees

Sites where trees are to be lost or may be affected by development (including any trees located outside the site, but potential affected by the proposed development)

NPPF & Policy LP10

Ventilation/Extraction (Impact) Report

Full planning applications and applications for Reserved Matters for Siting and Appearance and Layout

All A3/A4/A5, B1 & B2 uses

NPPF & Policies LP10, LP46


* Template Biodiversity checklists prepared by Hampshire County Council are available at:

Note to applicants:
Additional information may be required for certain applications depending on individual, site specific characteristics that are not necessarily apparent at the time of registration.

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