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Gosport Borough Council

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

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How to ask a question at a public meeting

 

 


 

GUIDANCE FOR MEMBERS OF THE PUBLIC WISHING TO ASK PUBLIC QUESTIONS AT MEETINGS OF THE BOROUGH COUNCIL, BOARDS AND SUB-BOARDS

 


Council meetings may be filmed or otherwise recorded. By attending a meeting, you are consenting to any broadcast of your image and being recorded. 

 

 

 

 

 

1.0

INTRODUCTION

 

 

1.1

The purpose of this note is to advise members of the public wishing to ask questions at meetings of the Borough Council and its Boards and the Sub-Boards on the procedure that should be followed in making such a request and the rules that apply.

 

 

1.2

The Borough Council, its Boards and Sub-Boards want to ensure that those with a view to express are heard and that their views are taken into account. The Borough Council will continue to consider written questions, but you may wish to speak at an appropriate meeting, in which case we have a separate Deputations Procedure, the link to which is given below:

http://www.gosport.gov.uk/sections/democratic-services/agendas-minutes/regulatory-board/deputations/.

 

 

2.0

HOW DO I APPLY?

 

 

2.1

The Borough Council, Boards and Sub-Boards

 

 

 

So far as meetings of the Borough Council, Boards and Sub-Boards are concerned any request to attend and ask a question must be made not later that 12 noon two working days before the meeting.

 

 

 

Your request to ask a public question should be made to the Borough Solicitor at the Town Hall, High Street, Gosport, PO12 1EB. Any questions as to whether or not a public question relates to the functions of the Council, its Boards or Sub-Boards will be determined by the Borough Solicitor in consultation with the Mayor and Leader of the Council in respect of Council Meetings and Borough Solicitor and Chairman in respect of Boards and Sub-Boards. Any late requests received will be reported to the Council or Board concerned and they may waive the giving of notice in any case it considers appropriate.

 

 

3.0

CAN I ASK A QUESTION ON ANY MATTER?

 

 

3.1

The Borough Council

 

 

 

You may request to ask a public question at a meeting of the Borough Council on any issue provided that the matter relates to a function of the Borough Council. A total of 15 minutes will be allocated at each Council meeting for public questions. Public questions will  not be allowed if they relate to Confidential/Exempt items.

 

 

3.2

Boards and Sub-Boards

 

 

 

At Board and Sub-Board meetings persons may only ask public questions on matters which relate to the functions of the Board or Sub-Board.

 

 

4.0

HOW ARE PUBLIC QUESTIONS PUT?

 

 

4.1

A public question shall be put orally to the Chairman and answered orally by the Chairman or his nominee

 

 

5.0

WHAT OTHER RULES APPLY?

 

 

5.1

No questioner shall ask more than one question or supplementary question.

 

 

5.2

Order of Public Questions at Council and other Board Meetings

 

 

 

In the case of the Council and its Boards public questions will be heard, where possible, at the beginning of the meeting and in the order in which requests are received by the Borough Solicitor and Deputy Chief Executive.