To assist organisers with event planning Gosport SAG have prepared Guidance for Organisers on Public Event Safety that you are recommended to read and then complete and return the Event Application Form.
Guidance for Organisers - pdf document
If you are organising a sporting event taking place on a highway the Home Office have published the "Good Practice Safety Guide for small and sporting events taking place on the highway, roads and public places" - (pdf document) that you will find particularly useful.
An organiser may complete an Notification of Event form online if that is convenient. Alternatively the forms are available below to print off as a hard copy.
The Gosport SAG Guidance gives general advice regarding the safety considerations when arranging any type of event. Because we expect an organiser to complete and retain a written risk assessment for future reference a template risk assessment form, and details on how to complete it, is available below to copy or print.
For many types of event there is a great deal of organising involved which includes considering licensing issues and road closures etc. The SAG asks for six months notice of events likely to attract more than 500 people. Three months notice is required for events with attendances of less than 500 people. The event could be jeopardised if insufficient notice is given.
SPECIAL NOTE: Gosport SAG is not responsible for giving permission to use Council land or granting licenses for events. If any organisation or community group wishes to use any park or open space that is managed by the Council they should request permission from Gosport Borough Council, Town Hall, High Street, Gosport, Hampshire, Gosport. PO12 1EB, email enquiries@gosport.gov.uk
Where a licence is required an application must be submitted separately to the licensing authority licensing@gosport.gov.uk.
Some types of event will require you to attend one of the SAG meetings to discuss your proposals. Other smaller events may not require your attendance.
Printed template Forms and checklists that are available to help include:
If you wish to receive a printed copy of Guidance and Tips for Organisers on Public Event Safety, an Event Application Form or need further information please telephone: (023) 9254 5262.
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