26 07 2005

The Mayor (ex-officio); Chairman of the Policy and Organisation Board (Councillor Hook) (P); Councillors Cully (P), Davis, Hayward, Langdon (P) and Smith (P).

 

It was reported that in accordance with Standing Orders, Councillors Wright and Taylor had been nominated to attend this meeting in place of Councillors Davis and Hayward.

 

 

RESOLVED: That Councillors Hook and Langdon be elected Chairman and Vice-Chairman respectively of the Sub-Board for the 2005/06 Municipal Year.

 

 

Apologies for inability to attend the meeting were submitted on behalf of Councillors Davis and Hayward.

 

 

RESOLVED: That the Minutes of the meeting of the Emergency Sub-Board held on 21 December 2004 be approved and signed by the Chairman as a true and correct record.

 

 

 

The Sub-Board considered a report of the Chief Executive (a copy of which is affixed in the Minute Book as Appendix “A”) on the above matter.

 

It was reported that the present CCTV Monitoring Contract is due to expire on 31 August 2005.  The Policy and Organisation Board on 16 March 2005 had given approval to proceed to tender for this contract.  It had been agreed that the Borough Council’s CCTV Consultant, MFD International Limited, would carry out this process on behalf of Fareham and Gosport Borough Councils.  It was proposed that the new contract would be for a period of ten years with break clauses after one year and then anytime thereafter. 

 

Additionally after the first year of the contract, the tender price would rise annually in line with the retail price index at the time.

 

Following the advertisement, twenty one companies had indicated an expression of interest to tender.  These companies were subsequently subjected to a pre-qualification tender process which reduced the number to seven companies being invited to tender for the CCTV Monitoring Contract:

 

• Genesis Security Limited;
• Remploy Managed Services;
• Legion Security PLC;
• Broadland Guarding Services Limited;
• National Car Parks Limited;
• Chubb Security Personnel Limited; and
• Securitas Security Services Limited

 

The Sub-Board was advised that Fareham Borough Council’s Executive Member for Policy Strategy and Finance, who had been given delegated powers in this matter, had agreed the shortlist of tenderers.  If Gosport Borough Council also approved the list, tenders would be issued on 28 July 2005, to be returned to the Borough Solicitor by 25 August 2005.  It would be the intention to interview the companies on 13 September 2005, with a possible report back to the Board recommending the award of the contract between 26 September – 28 October 2005.

 

RESOLVED: That -

(i) the shortlist of companies outlined in paragraph 2.3 of the report, be invited to tender for the CCTV Monitoring Contract; and

(ii) the Borough Solicitor be requested to enter into a legal agreement with Fareham Borough Council in order for them to meet their share of the costs of the contract.