PART II |
|
6. | GOSPORT WATERFRONT FESTIVAL |
|
Consideration was given to a report of the Leisure and Cultural Services Manager, which brought to the attention of the Sub-Board feedback on the operational and budget issues related to the 2006 festival (a copy of which is attached in the Minute Book as Appendix “A”). An updated Appendix B to the Manager’s report containing up to date budget figures was tabled at the meeting (a copy of which is attached in the Minute Book as Appendix “B”). |
|
Members were advised that the requested letter from the Police setting out their reasons for making a charge for policing the festival had been received. Members reiterated their view that a formal request for a Police presence on the festival site had not been made. The Police had been invited to festival planning meetings as a matter of courtesy so that they could plan for a Police presence in the surrounding area. Members considered that payment of the invoice received from the Police should be made but Council officers were requested to write a further letter indicating that a Police presence had not been requested on site. |
|
Members expressed the view that all future planning meetings for community events should be minuted in order that a record was available of decisions made. It was also considered important that there was cross party representation at all planning and “wash-up” meetings. |
|
Members considered the budget implications of the unsuccessful sale of programmes both before and during the event. The festival was advertised as a free event and members of the public had not been willing to pay for a souvenir programme when free leaflets gave them all the information they required. Members were of the opinion that programmes or any other souvenir should not be included in future budgets for the festival. If a programme was to be produced it should be self funding through advertising. |
|
Officers confirmed that the prize of £1000 had been paid by the Council to the winner of the Battle of the Bands. This prize would subsequently be refunded by the sponsor of this event. |
|
Members and officers were in agreement that the festival had been well attended with capacity and near capacity crowds most of the time. The cost of security, litter picking, the larger stage and performance fees had all increased over previous years. The cost of providing additional drinking water and refreshments to performers had also increased. |
|
Additional costs had also been incurred because of the poor state of the ground at Walpole Park. Members requested that efforts should be made to ensure that the ground was kept in good order in the run up to any future event in the Park. It was also suggested that a permanent cable duct be installed in the Park so that the ground need not be disturbed each time cabling was required. |
|
In considering whether or not to hold a festival in 2007, the setting of an accurate overall budget figure and then strictly adhering to it was deemed of paramount importance. Despite these concerns, Members were unanimous in expressing their support in principle for a festival in 2007. |
|
RESOLVED: That :- (i) the operational and budget issues outlined in the Manager’s report for the 2006 festival be noted; (ii) the Council’s officers be requested to write a further letter to the Police indicating that their presence had not been required on the 2006 festival site; (iii) a permanent cable duct be installed in Walpole Park; and (iv) approval in principle be given to a Gosport Waterfront Festival in 2007. |
|
7. | PERFORMANCE BY THE BAND OF THE ARMY MEDICAL CORPS |
| |
By reason of special circumstances, the Chairman determined that this item be considered at this meeting notwithstanding the fact that the item had not been available for public inspection in accordance with the provisions of Section 100B(4)(a) of the Local Government (Access to Information) Act 1985. |
| |
The special circumstance for consideration of this item at this time was that this performance was to be held the following week on 1 August. |
| |
Members were advised that the Band of the Army Medical Corps had agreed to give a performance in the Falkland Gardens between 1pm and 3pm on Tuesday, 1 August 2006. Arrangements were in hand to ensure that the area was licensed in time for the performance. The Council had agreed to provide 30 chairs for use by the Band and one of the Committee Rooms in the Town Hall would be set aside for use as a changing room. A5 leaflets were being produced to display on Council notice boards and for distribution to the Discovery Centre, Libraries, the Tourist Information Centre and other public areas. |
| |
RESOLVED: That the arrangements outlined above for the performance by the Band of the Army Medical Corps be supported by the Sub-Board. |
| |
|
The meeting commenced at 6.00 p.m. and concluded at 7.20 p.m. |
|
|
