A MEETING OF THE GOSPORT/ROYAN TWINNING SUB-BOARD
(INCORPORATING THE TWINNING PANEL)
WAS HELD ON 10 JULY 2003
SUB-BOARD
The Mayor (Councillor Mrs Binfield); Chairman of the Policy and Organisation Board (Councillor Cully) (ex-officio); Councillors Allen, Carr (P), Carter (P), Edwards, Farr (P), Mrs Salter (P), and Train (P); Honorary Aldermen Flory, Hewitt and Mrs Whitbread (P); Mr Whitbread (P)
TWINNING PANEL
Mr F Hawkins (Gosport French Circle), Mr G Sampson (Gosport Select Football Club), Mr W Burt (P), Mr K O'Toole and Mr J Purdy (P) (Gosport and Fareham Rugby Football Club), Mr C Colby (P) (Hornet Sailing Club), Mr A Edgar (Gosport Rotary), Mr A Wells (P) (Gosport and District Small Bore Rifle and Pistol Association), Ms S Astbury (Gosport & Fareham Soroptomists), Mr D Collins (Gosport and District Table Tennis Association),Mr N Scruse and Mr A Ramage (Gosport Borough Youth Football Club), Mr L Lee (P) Gosport Cycling Club, Mrs B Coates (Latin American and Ballroom Dancing), and Ms M Allen (Senior Youth Worker)
1. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
RESOLVED: That
i. Councillor Edwards be elected Chairman of the Sub-Board for the 2003/2004 Municipal Year;
ii. That no Vice-Chairman be elected; and
iii. That Councillor Farr be elected as the Chairman for this meeting in the absence of the Chairman.
2. CO-OPTION OF MEMBERS
RESOLVED: That Honorary Aldermen G S Flory and G J Hewitt and Mr R F Whitbread be Co-opted Members of the Sub-Board for the 2003/2004 Municipal Year.
3. MINUTES
RESOLVED: That the Minutes of the meeting of the Sub-Board held on
6 March 2003 be approved and signed by the Chairman as a true and correct record.
PART II
4. VISIT OF ROYANNAIS TO GOSPORT – 2003
Consideration was given to the report of the Secretary in connection with the recent visit of the Royannais to Gosport (a copy of which is attached in the Minute Book as Appendix A).
It was reported that the Twinning weekend had been very successful and any feedback received to date had been positive. However, Members did note that the Royan flag was not being flown in the Borough and requested that steps be taken to ensure that they were available for future visits.
Members wished to place on record their thanks to Honorary Alderman Mrs Whitbread for all her hard work which had contributed to such a successful Twinning.
RESOLVED: That –
i. the report be noted; and
ii. that steps be taken to locate the Royan flags.
5. 2004 VISIT OF GOSPORT CIVIC AND SPORTING DELEGATION TO ROYAN
Consideration was given to a letter from the Secretary outlining provisional flight details for the 2004 delegation to Royan (a copy of which is attached in the Minute Book as Appendix B).
Members' attention was drawn to the significant reduction in price of the tickets, but it was noted that this might be because the Twinning weekend did not fall on a Bank Holiday. The Secretary agreed to contact the Royannais to confirm which weekend the Twinning would take place following which a letter would be sent to the Members of the Sub-Board to confirm the dates.
RESOLVED: That the Secretary contact the Royannais to confirm the dates of the Twinning weekend and inform the Members of the Sub-Board of this date prior to the next meeting.
6. DATES OF FUTURE MEETINGS
RESOLVED: That the dates of the future meetings be –
8 January 2004
4 March 2004
9. ANY OTHER ITEMS WHICH THE CHAIRMAN DECIDES ARE URGENT
Members attention was drawn to the three new Members who had joined the Sub-Board had since the last meeting; namely -
· Mr L Lee (P) Gosport Cycling Club
· Mrs B Coates (Latin American and Ballroom Dancing)
· Ms M Allen (Senior Youth Worker)
Members were informed of the resignation of Mr Brett from the Sub-Board, and it was requested that the Secretary write to Mr Brett on behalf of the Sub-Board thanking him for 45 years of service. It was also suggested that Mr Mark Smith be contacted and invited to fill the vacancy left by Mr Brett's resignation.
A Statement of the Royan Twinning Accounts was distributed by Financial Services for the Sub-Boards' information (a copy of which is attached in the Minute Book as Appendix C). Members considered that funds should be sidelined for the 50th Anniversary of the Twinning to be held in 2009, especially as it was to be hosted by Gosport.
Chairman
