08 01 2004

		RECOMMENDED MINUTE FORMAT
A G E N D A PART A

NOTE: The items which are listed under Clauses 1-8 of Part A of this Agenda are not deemed to be of a "confidential" or "exempt" nature. The public and the press may therefore be present at the meeting whilst these matters are being discussed. The public and the press may or may not be permitted to be present for consideration of any items which the Chairman agrees to discuss under Clause 9 of the Agenda, depending on whether such business is deemed to be of a "confidential" or "exempt" nature.

1.	APOLOGIES

	To receive apologies for inability to attend the meeting (if any).

2.	MINUTES	PART II

	To approve as a correct record the Minutes of the meeting of the Sub-Board held on 10 July 2003 (copy herewith).

3.	DEPUTATIONS

	(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday, 6 January 2004. The total time for deputations in favour and against a proposal shall not exceed 10 minutes.)

4.	PUBLIC QUESTIONS

	(NOTE: The Board is required to allow a total of 15 minutes for questions from members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been received by the Borough Solicitor by 12 noon on Tuesday, 6 January 2004.)

5.	LETTER TO TED BRETT	PART II

	To consider a letter to Ted Brett from the Secretary on behalf of the Twinning Committee.

6.	GOSPORT/ROYAN TWINNING DELEGATION	PART II

	To consider an update from the Secretary.

7.	OFFICIAL GIFT FOR VISIT	PART II

	To consider a suggestion from a Member.

8.	DATES OF FUTURE MEETINGS	PART II

	To decide a future date. 4 March 2004.

9.	ANY OTHER ITEMS WHICH THE CHAIRMAN DECIDES ARE URGENT	PART II