30 06 2005

 

Apologies for inability to attend the meeting were received on behalf of Councillors Edgar and Train.

 

 

There were no declarations of interest.

 

 

RESOLVED: That the Minutes of the meetings held on 21 February 2005 and 19 May 2005 be approved and signed by the Chairman as a true and correct record.

 

 

RESOLVED: That the notes of the Audit and Risk Sub Committee dated 14 June 2005 be received.

 

 

Members received a report from Mr Lycett, Chief Executive.  Mr Lycett advised the Committee that each year the Council published their performance as part of the Best Value Performance Plan.  The Council was currently introducing a performance management framework and through the Performance Sub Group were looking at performance indicators.  At this stage the Committee were being asked to indicate how they would wish to be involved in the monitoring of performance indicators and to identify the types of performance indicators that they would find useful to monitor, these may of course be different to the statutory Best Value Performance Indicators.

 

Members discussed the current performance indicators being measured by the Council as set out in Appendix “A” to the report and raised a number of points in relation to definitions and trends.  Mr Lycett advised the Committee that the Performance Sub Group would be presenting reports on an exception basis to the Council Management Team and this could be forwarded on to the Committee.  The Performance Sub Group would also consider possible local performance indicators in those areas that were of most interest and use to Members and Officers. 

 

RESOLVED:

 

(i)

that the Policy Overview and Scrutiny Committee monitor the Council’s performance against the Best Value Performance Indicators by considering the exception reports produced by the Performance Sub Group and Council Management Team.

 

(ii)

Council Management Team and the Performance Sub Group note that the Policy Overview and Scrutiny Committee would like them to consider local performance indicators in the following areas:

 

1.      Homelessness

2.      Housing Benefit

3.      Leisure provision and usage.

 

 

 

No requests have been received.

 

 

The Borough Solicitor advised that this had been referred back from Services Overview and Scrutiny Committee and that she understood that the Contract Procurement Strategy was to be considered by the Audit and Risk Sub Committee and referred to the Policy Overview and Scrutiny Committee, which would be the end of the scrutiny on this matter.

 

RESOLVED: That following consideration of the Contract Procurement Strategy by Audit and Risk Sub Committee the report be forwarded to the Policy Overview and Scrutiny Committee.

 

 

 

The Borough Solicitor reminded Members that the timetable for scrutiny of each policy framework document had been agreed at one of the first meetings of the Policy Overview and Scrutiny Committee in 2003.  The next policy framework document that was due to be scrutinised was in relation to the Community Strategy for 2006 onwards.

 

 The Chief Executive advised Members that the nature of the Community Strategy was changing and was now to be more of a vision document rather than a detailed strategy. 

 

RESOLVED:

 

(i)

that Councillors Jacobs, Mrs Salter and Train  be provided with a copy of the current draft Community Strategy for them to comment on the format (rather than the detail or content);

 

 

(ii)

that a further draft of the Community Strategy, after the above Councillors have commented, be presented to the Policy Overview and Scrutiny Committee.

 

 

 

 

The following Members were appointed to the following Working Groups;

 

1.      Constitution – Councillors Jacobs, Redrup and Mrs Salter

2.      CPA (public toilets) – Councillor Mrs Cully, Dickson and Mrs Salter

3.      Bus services – Councillors Kimber, Redrup and Mrs Salter

 

Democratic Services would shortly be circulating a list of Memberships of the relevant Working Groups to the Members of the Committee and will also be contacting Members for dates for meetings. 

 

 

 

None.