THE ADJOURNED ANNUAL MEETING of the COUNCIL OF THE BOROUGH OF GOSPORT was held in the Council Chamber at the TOWN HALL, GOSPORT on THURSDAY, the SIXTEENTH day of MAY 2002 at 6.00 PM.
The Mayor (Councillor Bartlett) (P) (in the Chair);
The Deputy Mayor (Councillor Mrs Binfield) (P);
Councillors Allen (P), Mrs Angus (P), Mrs Batterbury (P), Bone, Burgess (P), Carr (P), Carter (P), Chegwyn (P), Mrs Cully (P), Cully (P), Edgar (P), Edwards (P), Mrs Elshaw (P), Farr (P), Francis (P), Friend (P), Gill (P), Mrs Gravell (P), Hayward (P), Hook (P), Kimber (P), Langdon (P), Redrup (P), Russell M (P), Russell P (P), Mrs Salter (P), Searle (P), Smith (P), Taylor, Train (P), Wright (P) and Mrs Wright (P)
Also in attendance: Honorary Aldermen Mrs Bailey, Foster and O'Neill.
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APOLOGIES
Apologies for inability to attend the meeting were submitted on behalf of Councillors Bone and Taylor.
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MINUTES
RESOLVED: That the Minutes of the Ordinary and Extraordinary Meetings of the Council held on 3 and 11 April and 9 May 2002 be confirmed and signed.
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STANDING ORDER 4.15.1
It was reported that notice had been received requesting that Standing Order 4.15.1 be moved to enable the Chief Executive to present his reports in connection with the Amendment to the Council's Constitution and Membership of Boards, Sub-Boards and Committees.
RESOLVED: That Standing Order 4.15.1 be moved to enable the Chief Executive to present his reports in connection with the Amendment to the Council's Constitution and Membership of Boards, Sub-Boards and Committees.
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REPORT OF RETURNING OFFICER ON THE
ELECTIONS HELD ON 2 MAY 2002
The following report of the Returning Officer on the Elections held on 2 May 2002 was received -
GOSPORT BOROUGH COUNCIL
RETURNING OFFICER'S REPORT ON BOROUGH COUNCIL ELECTIONS
2 MAY 2002
1. I have to report that, whereas the number of Candidates validly nominated in the election of Councillors for each of the Alverstoke, Anglesey, Bridgemary South, Bridgemary North, Brockhurst, Christchurch, Elson, Forton, Grange, Hardway, Lee East, Lee West, Leesland, Peel Common, Privett and Rowner and Holbrook Wards of the Borough exceeded the number of Councillors to be elected for the respective Wards, a poll was taken on the 2nd day of May 2002, and the votes cast for the respective Candidates at each such election were as follows:-
WARD / NAMES OF CANDIDATES / VOTES GIVEN FOR EACH CANDIDATE
ALVERSTOKE
Geoffrey Ronald BARTLETT 982
Peter Robin EDGAR 1010
Josephine Mary JACKSON 350
Graham Ernest PAYNE 311
Christine Rose SEARLE 138
Jill WHITCHER 114
ANGLESEY
Tessa Frampton BLOODWORTH 620
Jennifer Bevan HALL 108
Aleck Henry George HAYWARD 692
Austin Richard HICKS 562
Mark William Paul HOOK 626
John Roy MADGWICK 85
BRIDGEMARY SOUTH
Henry Robert BUTCHART 310
Karen MILLINDER 298
Dennis Frederick WRIGHT 767
Jill Madeleine WRIGHT 754
BRIDGEMARY NORTH
Marilyn Frances ANGUS 795
Shaun CULLY 814
Hugh David William LANDELS 235
Joanne WATTS 253
BROCKHURST
Graham Frederick BATTERBURY 306
Ivor Roger FOSTER 314
Josephine Sylvia KING 323
Michael Gofton RUSSELL 473
Julia SALTER 490
Robert Malcome SALTER 291
CHRISTCHURCH
Michael John CARR 499
Philip Ross CLINTON 314
Richard James DICKSON 332
Alan Edward James DURRANT 365
Derek Gordon FRANCIS 476
Philip Mark Ritchie SMITH 411
ELSON
Elizabeth Gail BULL 131
Simon John BULL 127
Keith Leslie EDWARDS 616
Laura ELSHAW 594
Karen Ann PHILPOTT 354
Bruce Russell RIGG 385
FORTON
David John CRAKER 173
Keith Cyril FARR 480
Gaynor HOLMES 178
Dale Andrew LOW 316
Amanda Jane SEAL 384
Kenneth Patrick John SEARLE 488
GRANGE
Alexander John BONE 373
Martyn Kevin DAVIS 201
Carl William DOWNING 92
Nathaniel John GOULD 209
Monique Rose GRAVELL 344
Stephen Leonard WARD 87
HARDWAY
Roger Patrick ALLEN 529
Patricia Frances ANDERSON 148
John Alan BOWLES 63
Peter Charles LANGDON 500
Brian LEISHMAN 295
Michael William SALTER 123
Diane SEARLE 294
LEE EAST
Peter BELL 101
Sharon Anne BOYD 103
Howard Graham BURGESS 584
David Stanley FISHER 155
Derek Ronald KIMBER 602
David George ROBSON 145
LEE WEST
Christopher Richard CARTER 1233
Michael John MADGWICK 272
William Philip METHVEN 354
Brian TAYLOR 1062
LEESLAND
Thomas George McDonald 256
Peter John CHEGWYN 548
Maureen Ann CLARKE 264
Robert Anthony PERRIS 247
David George William Gilbert SMITH 507
Paul WILSON-SUFFIELD 211
PEEL COMMON
Iris Edith BINFIELD 738
Michael Stuart GEDDES 506
Stephen PHILPOTT 539
Peter RUSSELL 665
PRIVETT
James Llewellyn FOX 170
Michael Stanley FRIEND 603
Peter John GIBSON 546
Keith Laurence GILL 627
Dennis Charles GOUGH 169
Denis KING 524
ROWNER AND HOLBROOK
Jean Ann BATTERBURY 401
Stephen Michael COOKE 344
Michael George FLETCHER 372
Nigel John GRAVELLS 181
Colin Dudley JACOBS 163
John TRAIN 387
TOWN
Christine Sandra ALLAWAY 141
June Elizabeth Rita CULLY 767
John Alfred DIDYMUS 361
Michael Martin Brook PHILPOTT 346
Neil Andrew REDRUP 687
Simon George SEAL 114
2. The undermentioned Candidates who received the greatest number of votes were therefore elected Councillors in each case for the periods indicated.
WARD COUNCILLOR
ALVERSTOKE
Peter Robin EDGAR (4 years)
Geoffrey Ronald BARTLETT (1 year)
ANGLESEY
Aleck Henry George HAYWARD (4 years)
Mark William Paul HOOK (1 year)
BRIDGEMARY SOUTH
Dennis Frederick WRIGHT (2 years)
Jill Madeleine WRIGHT (1 year)
BRIDGEMARY NORTH
Shaun CULLY (4 years)
Marilyn Frances ANGUS (2 years)
BROCKHURST
Julia SALTER (2 years)
Michael Gofton RUSSELL (1 year)
CHRISTCHURCH
Michael John CARR (4 years)
Derek Gordon FRANCIS (1 year)
ELSON
Keith Leslie EDWARDS (4 years)
Laura ELSHAW (1 year)
FORTON
Kenneth Patrick John SEARLE (4 years)
Keith Cyril FARR (2 years)
GRANGE
Alexander John BONE (4 years)
Monique Rose GRAVELL (1 year)
HARDWAY
Roger Patrick ALLEN (4 years)
Peter Charles LANGDON (2 years)
LEE EAST
Derek Ronald KIMBER (4 years)
Howard Graham BURGESS (2 years)
LEE WEST
Christopher Richard CARTER (2 years)
Brian TAYLOR (1 year)
LEESLAND
Peter John CHEGWYN (2 years)
David George William Gilbert SMITH (1 year)
PEEL COMMON
Iris Edith BINFIELD (4 years)
Peter RUSSELL (2 years)
PRIVETT
Keith Lawrence GILL (4 years)
Michael Stanley FRIEND (2 years)
ROWNER AND HOLBROOK
Jean Ann BATTERBURY (2 years)
John TRAIN (1 year)
TOWN
June Elizabeth Rita CULLY (4 years)
Neil Andrew REDRUP (1 year)
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AMENDMENT TO THE COUNCIL'S CONSTITUTION
Consideration was given to a report of the Chief Executive setting out amendments to the Council's Constitution.
It was reported that, at its meeting on 11 April 2002, the Council confirmed that there would be eight Members of the new Conduct and Standards Committee, two of whom were independent members. Unfortunately, neither that figure nor the quorum for the Committee were inserted within the Standing Orders for the Conduct of Council Business. Statutory guidance would indicate, as in accordance with Chapter 8 of the Constitution in Part 2, that the quorum of a Conduct and Standards Committee of that size should be three members, again one of whom must be independent.
The basic procedures for the management of complaints by the Conduct and Standards Committee were contained in Part 4 - Schedule 17 to the Constitution. The meetings of the Committee would be run on the same style as the Boards and Sub-Boards of the Council. Accordingly it was intended that Part 6 of the Standing Orders for the Conduct of Council Business be amended.
It was also pointed out that at the top of Page 6 in the Protocol for Member/Officer relationships it should have read 'Financial Services Manager and Head of Accountancy' rather than 'Head of Finance'. In addition, there was an omission from the Constitution of the portfolio for Chairmen of the Boards other than the Regulatory Board, which was attached as an Appendix to the report.
The Chief Executive reported that it was intended that Standing Orders 6.0, 6.1 and 6.1.1 of the Standing Orders for the Conduct of Council Business read as follows -
"6.0 PROCEEDINGS AT BOARD, SUB-BOARD AND CONDUCT AND STANDARDS COMMITTEE MEETINGS
6.1(A) Definition
For the purposes of Standing Order 6, reference to Board and/or Sub-Board shall, except where otherwise provided, be deemed to include the Conduct and Standards Committee.
6.1 Quorum
6.1.1 A quorum for a meeting of a Board shall be four Members and for a meeting of a Sub-Board shall be two Members. The quorum for a meeting of the Conduct and Standards Committee shall be three members of the Committee, one of whom shall be an independent member of the Committee."
RESOLVED: That the amendments to the Constitution as set out above be approved.
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MEMBERSHIP OF BOARDS SUB-BOARDS AND COMMITTEES
The Members of the Council had before them a report of the Chief Executive (a copy of which is attached hereto as Appendix "C1") in connection with the above.
The report advised the Council that it had to be aware of the main terms of the "Proportionality Rules" made under the Local Government and Housing Act 1989. The rules also provided that the Council should have regard to the wishes of Political Groups in the appointment of seats on Boards, Sub-Boards and Committees "allocated" to those Groups under the Rules.The Chief Executive reported that after the elections on 2 May, the balance of the seats on the Council between the Political Groups was as follows:
| |
CON |
LAB |
LIB DEM |
| |
|
|
|
|
Number of Seats |
10 |
12 |
12 |
|
Percentages |
29.41% |
35.29% |
35.29% |
In applying the Rules to the 70 seats of the Boards and Overview and Scrutiny Committees the following allocation represented most closely the balance of seats on the Council:
|
CON |
LAB |
LIB DEM |
| |
|
|
|
|
Number of Seats |
20 |
25 |
25 |
|
Percentages |
28.75% |
35.71 % |
35.71 % |
The Chief Executive advised that subject to proportionality rules the allocation of seats on each individual main Board/Overview and Scrutiny Committee must be made in accordance with the balance of seats on the Council. The following allocation gave effect to this criterion:
| |
CON |
LAB |
LIB DEM |
| |
|
|
|
|
Board/Committee 1 |
|
|
|
|
Board/Committee 2 |
3/2 |
4/3 |
4/3 |
|
Board/Committee 3 |
3/2 |
4/3 |
4/3 |
|
Board/Committee 4 |
3/2 |
4/3 |
4/3 |
|
Board/Committee 5 |
3/2 |
4/3 |
4/3 |
|
Board/Committee 6 |
3/2 |
4/3 |
4/3 |
|
Board/Committee 7 |
3/2 |
4/3 |
4/3 |
|
Total |
|
|
|
With regard to Sub-Boards of the Council, the proportions could not be so exactly matched. Currently the Council had the following Sub-Boards, which totalled 40 seats and would be divided as follows:
| |
CON |
LAB |
LIB DEM |
| |
|
|
|
|
Personnel (5 members) |
|
|
|
|
Gosport Coastline (5 members) |
1 |
2 |
2 |
|
Gosport/Royan Twinning (8 members) |
2 |
3 |
3 |
|
Emergency (6 members) |
2 |
2 |
2 |
|
Grants (6 members) |
2 |
2 |
2 |
|
Priddy's Hard (5 members) |
1 |
2 |
2 |
|
Appeals (5 members) |
1 |
2 |
2 |
|
Total |
|
|
|
|
% of seats – straight calculation |
|
|
|
MOTION: That -
(i) the Labour and Conservative Groups' allocation of seats on the Council's main Boards and Committees be as follows:
| |
CON |
LAB |
| |
|
|
|
Policy & Organisation Board |
|
|
|
Community & Environment Board |
3 |
4 |
|
Housing Board |
3 |
4 |
|
Regulatory Board |
2 |
4 |
|
Policy & Organisation O & S Committee |
3 |
3 |
|
Community & Environment O & S Committee |
3 |
3 |
|
Housing O & S Committee |
3 |
3 |
(ii) the allocation of seats on Sub-Boards be as outlined in the Chief Executive's report with the exception of those listed with a membership of five members which should now be changed to six members; and
(iii) the proportionality rules be applied to all Working Groups and Steering Groups.
AMENDMENT: That the Liberal Democrat Group's allocation of seats on the main Boards viz. Policy & Organisation, Community & Environment, Housing and Regulatory be four members each.
The Amendment was put to the meeting and declared LOST.
The Original Motion was put to the meeting and duly RESOLVED.
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APPOINTMENT OF CHAIRMAN OF POLICY AND ORGANISATION BOARD
RESOLVED: That Councillor Cully be appointed Chairman of the Policy and Organisation Board for the 2002/2003 Municipal
Year.
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APPOINTMENT OF OPERATIONAL BOARDS, OVERVIEW AND SCRUTINY COMMITTEES, CONDUCT AND STANDARDS COMMITTEE AND APPEALS SUB-BOARD
RESOLVED:
That the operational Boards, Overview and Scrutiny Committees, Conduct and Standards Committee and Appeals Sub-Board of
the Council be appointed as follows to serve for the Municipal Year 2002/2003 -
|
POLICY & ORGANISATION BOARD
Councillor Chegwyn
Councillor Cully (Chairman)
Councillor Friend
Councillor Hook
Councillor Langdon
Councillor M Russell
Councillor Taylor
Councillor Wright (Vice-Chairman)
Councillor Mrs Wright |
COMMUNITY & ENVIRONMENT BOARD
Councillor Mrs Angus (Vice-Chairman)
Councillor Mrs Binfield
Councillor Burgess
Councillor Mrs Cully
Councillor Mrs Elshaw
Councillor Francis
Councillor Hook
Councillor Kimber
Councillor Wright (Chairman) |
HOUSING BOARD
Councillor Allen
Councillor Bone
Councillor Mrs Cully (Vice-Chairman)
Councillor Farr
Councillor Friend
Councillor Mrs Gravell
Councillor Hayward
Councillor P Russell
Councillor Taylor
Councillor Mrs Wright (Chairman) |
|
REGULATORY BOARD
Councillor Mrs Angus
Councillor Carr
Councillor Edwards
Councillor Farr (Vice-Chairman)
Councillor Gill
Councillor Hayward
Councillor Langdon
Councillor Searle (Chairman)
Councillor Smith
Councillor Train |
POLICY & ORGANISATION OVERVIEW & SCRUTINY COMMITTEE
Councillor Mrs Batterbury
Councillor Mrs Binfield
Councillor Burgess
Councillor Edgar
Councillor Edwards
Councillor Mrs Elshaw
Councillor Gill
Councillor Mrs Gravell
Councillor Kimber
|
COMMUNITY & ENVIRONMENT OVERVIEW & SCRUTINY COMMITTEE
Councillor Allen
Councillor Carr
Councillor Carter
Councillor Chegwyn
Councillor Mrs Gravell
Councillor Langdon
Councillor Redrup
Councillor P Russell
Councillor Mrs Salter
Councillor Train |
|
|
|
|
|
HOUSING OVERVIEW & SCRUTINY COMMITTEE
Councillor Mrs Angus
Councillor Mrs Batterbury
Councillor Burgess
Councillor Carter
Councillor Gill
Councillor Kimber
Councillor M Russell
Councillor Mrs Salter
Councillor Smith
Councillor Train
|
CONDUCT & STANDARDS COMMITTEE
Councillor Cully
Councillor Edgar
Councillor Hook
Councillor M Russell
Councillor Smith
Councillor Wright
Independent Members
Mr G A Lidgey
Mr R V Perry |
APPEALS SUB-BOARD
|
At this stage of the meeting, the Council adjourned whilst the Members of the Boards withdrew for the purpose of electing
their Chairmen, Vice-Chairmen, Sub-Committees, representatives to serve on other Committees and Outside Bodies.
It was moved and subsequently RESOLVED that the three Overview and Scrutiny Committees should also convene to select
their Chairmen and Vice-Chairmen. The three Overview and Scrutiny Committees duly met but failed to appoint Chairmen
and Vice-Chairmen.
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ADJOURNMENT
At 7.47pm the Council adjourned for 10 minutes in order to consider the matter of appointing Chairmen and Vice-Chairmen to the Overview and Scrutiny Committees.
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APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN FOR THE OVERVIEW & SCRUTINY COMMITTEES
Following the adjournment of the Council it was,
RESOLVED:
That meetings of the three Overview and Scrutiny Committees be convened as early as possible next week in order to appoint Chairmen and Vice-Chairmen to such Committees.
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APPOINTMENT OF REPRESENTATIVES ON SPECIAL COMMITTEES
OR OUTSIDE BODIES
(A) GOSPORT COMMUNITY ASSOCIATION EXECUTIVE COMMITTEE
RESOLVED: That the Council's representative on the Executive Committee of the Gosport Community Association for the ensuing Municipal Year be Councillor Farr.
(B) BRIDGEMARY, ROWNER AND WOODCOT COMMUNITY ASSOCIATION
RESOLVED: That the Council's representative on the Bridgemary, Rowner and Woodcot Community Association for the ensuing Municipal Year be Councillor Mrs Angus.
(C) HEDCA GENERAL MANAGEMENT COMMITTEE
RESOLVED: That the Council's representative on the HEDCA General Management Committee for the ensuing Municipal Year be Councillor Allen.
(D) LEE-ON-THE-SOLENT COMMUNITY ASSOCIATION
RESOLVED: That the Council's representative on the Lee-on-the-Solent Community Association for the ensuing Municipal Year be Councillor Burgess.
(E) AIR TRAINING CORPS - 1098 (GOSPORT) SQUADRON COMMITTEE
RESOLVED: That the Council's representative on the Air Training Corps - 1098 (Gosport) Squadron Committee for the ensuing Municipal Year be Councillor Hayward.
(F) LOCAL GOVERNMENT ASSOCIATION
RESOLVED: That the Council's representatives on the Local Government Association for the ensuing Municipal Year be Councillors Cully, Edgar and Searle
(G) PORTCHESTER CREMATORIUM JOINT COMMITTEE
RESOLVED: That the Council's representatives on the Portchester Crematorium Joint Committee for the ensuing Municipal Year be Councillors Hook and Train with Councillor Langdon as Standing Deputy.
(H) AGE CONCERN (HANTS)
RESOLVED: That the Council's representative on Age Concern (Hants) for the ensuing Municipal Year be Councillor Mrs Cully.
(I) GOSPORT SOCIETY
RESOLVED: That the Council's representative on the Gosport Society for the ensuing Municipal Year be Councillor Redrup.
(J) CITIZENS ADVICE BUREAU
RESOLVED: That the Council's representative on the Citizens Advice Bureau until 31 March 2003 be The Mayor.
(K) ALVERSTOKE TRUST
RESOLVED: That the Council's representative up to September 2003, consequent upon the death of Mrs M Geall, be Retired Surgeon Captain Timothy Hall of 3 The Spur, Palmerston Way, Gosport.
(L) LUTMAN DAY CARE CENTRE SUPPORT GROUP
RESOLVED: That as no nomination was made to the Support Group the matter be deferred to the next meeting of the Council.
(M) PRIDDY'S HARD TRUSTEESHIP
RESOLVED: That the Council's representative on the Priddy's Hard Trusteeship for the ensuing Municipal Year be Councillor Langdon.
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SCHOOL GOVERNORS : MINOR AUTHORITY REPRESENTATIVES
School Governing Body Current Representative Decision
Lesland CE (C) Junior School Mrs C Millis31 Bury CloseGosport That Mrs C Millis be appointed as the Borough's Minor Authority Representative for a four year period.
The Council rose at 8. 01pm.
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