THE ANNUAL MEETING of the COUNCIL OF THE BOROUGH OF GOSPORT was held in the Ballroom of the THORNGATE HALLS, BURY ROAD, GOSPORT on WEDNESDAY, the FOURTEENTH day of MAY 2003 at 11.00 AM.
Also in attendance: Honorary Freeman Mrs Behrendt and Honorary Aldermen Flory, Foster, Miles, O'Neill and Rushton
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APOLOGIES
Apologies for inability to attend the meeting were submitted on behalf of Councillors Mrs Angus, Bone, Kimber, Smith and Wright and Honorary Aldermen Mrs Bailey.
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ELECTION OF MAYOR
PROPOSED BY COUNCILLOR CULLY
SECONDED BY COUNCILLOR SEARLE
That Councillor Mrs Iris Edith Binfireld be elected Mayor of the Borough of Gosport for the Municipal Year ending May 2004.
CARRIED UNANIMOUSLY
The newly elected Mayor made the statutory Declaration of Acceptance of Office.
REPLY BY HER WORSHIP THE MAYOR
The new Mayor replied to the Council's resolution and returned thanks for her election.
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DIVINE SERVICE AT ST MARY'S CHURCH, ROWNER, GOSPORT
The Mayor invited the Members of the Council to accompany her to Divine Service at St Mary's Church, Rowner, Gosport on Sunday, 6 July 2003 commencing at 11.15 am.
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VOTE OF THANKS FOR FORMER MAYOR AND MAYORESS
PROPOSED BY COUNCILLOR HOOK
SECONDED BY COUNCILLOR EDGAR
That a Vote of Thanks be accorded for former Mayor Councillor G R Bartlett and Mrs R Bartlett for her services as Mayoress during the past Municipal Year.
CARRIED UNANIMOUSLY
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ELECTION OF DEPUTY MAYOR
PROPOSED BY COUNCILLOR M RUSSELL
SECONDED BY COUNCILLOR MRS ELSHAW
That Councillor Keith Leslie Edwards be elected Deputy Mayor of the Borough of Gosport for the Municipal Year ending May 2004.
CARRIED UNANIMOUSLY
The Deputy Mayor made the statutory Declaration of Acceptance of Office and returned thanks for his election.
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GOSPORT CITIZEN AND YOUNG CITIZENS OF THE YEAR AWARDS
The Mayor awarded a Citizen of the Year Certificate and medallion to Miss L Beal for her eminent services to the Borough. The Mayor also awarded Young Citizen of the Year Certificates and medallions to Jemma Brown and Matthew McLaren.
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ADJOURNMENT OF COUNCIL
PROPOSED BY THE MAYOR
SECONDED BY THE DEPUTY MAYOR
That the Council do now adjourn until 6.00 pm on Thursday, 15 May 2003 at the Town Hall, Gosport.
CARRIED
The Council rose at 12.15 pm
THE ADJOURNED ANNUAL MEETING of the COUNCIL OF THE BOROUGH OF GOSPORT was held in the Council Chamber at the TOWN HALL, GOSPORT on THURSDAY, the FIFTEENTH day of MAY 2003 at 6.00 PM.
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APOLOGIES
Apologies for inability to attend the meeting were submitted on behalf of Councillors Bone and Taylor.
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MINUTES
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MEMBERSHIP OF BOARDS, SUB-BOARDS AND COMMITTEES
The Members of the Council had before them a report of the Borough Solicitor (a copy of which is attached hereto as Appendix "C1") in connection with the above.
The report reminded Members of the main terms of the "Proportionality Rules" made under the Local Government and Housing Act 1989. The rules provided that the Council should have regard to the wishes of Political Groups in the appointment of seats on Boards, Sub-Boards and Committees "allocated" to those Groups under the Rules. The Borough Solicitor reported that the seats on the Council between the Political Groups remained the same as last year, viz:
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|
CON |
LAB |
LIB DEM |
|
Number of Seats |
10 |
12 |
12 |
|
Percentages |
29.41% |
35.29% |
35.29% |
In applying the Rules to the 70 seats of the Boards and Overview and Scrutiny Committees the following allocation of seats was once again recommended on the same basis as approved by Council last year:
|
CON |
LAB |
LIB DEM |
|
Number of Seats |
20 |
25 |
25 |
|
Percentages |
28.75% |
35.71 % |
35.71 % |
|
Differences between percent of seats on Council and seats on Boards/Committees |
- 0.84% |
+ 0.42% |
+ 0.42% |
|
|
CON |
LAB |
LIB DEM |
|
Policy & Organisation
Board |
|
|
|
|
Community &
Environment Board |
3 |
4 |
3 |
|
Housing Board |
3 |
4 |
3 |
|
Regulatory Board |
2 |
4 |
4 |
|
Policy & Organisation
O & S Committee |
3 |
3 |
4 |
|
Community &
Environment O & S
Committee |
3 |
3 |
4 |
|
Housing O & S
Committee |
3 |
3 |
4 |
|
Total |
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With regard to Sub-Boards of the Council, the proportions could not be so exactly matched. The Borough Solicitor set out below the allocation of seats on Sub-Boards as agreed at last year's Council meeting. The Sub-Boards detailed had 6 members each with the exception of the Gosport/Royan Twinning Sub-Board (8 members). The Council had also approved the Proportionality Rules being applied to all Working Groups and Steering Groups. The Council had the following Sub-Boards, which totalled 44 seats. On current membership these were divided as follows:
|
CON |
LAB |
LIB DEM |
|
Number of Seats |
14 |
15 |
15 |
|
Percentages |
31.81 % |
34.09 % |
34.09 % |
|
Differences between percent of seats on Council and seats on Sub-Boards |
+ 2.4% |
- 1.2% |
- 1.2% |
|
|
CON |
LAB |
LIB DEM |
|
Personnel |
|
|
|
|
Gosport Coastline |
2 |
2 |
2 |
|
Gosport/Royan Twinning |
2 |
3 |
3 |
|
Emergency |
2 |
2 |
2 |
|
Grants |
2 |
2 |
2 |
|
Priddy's Hard |
2 |
2 |
2 |
|
Appeals |
2 |
2 |
2 |
|
Total |
|
|
|
MOTION: That the Council approve the allocation of seats in accordance with the principles contained in the Borough Solicitor's report and make appointments to the Boards, Sub-Boards and Committees and other bodies in accordance with the allocations agreed at last year's Council meeting on 16 May 2002.
The Motion was put to the meeting and duly RESOLVED.
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APPOINTMENT OF CHAIRMAN OF POLICY AND ORGANISATION BOARD
RESOLVED: That Councillor Cully be appointed Chairman of the Policy and Organisation Board for the
2003/2004 Municipal Year.
APPOINTMENT OF OPERATIONAL BOARDS, OVERVIEW AND SCRUTINY COMMITTEES AND CONDUCT AND STANDARDS COMMITTEE
RESOLVED: That the Operational Boards, Overview and Scrutiny Committees and Conduct and Standards
Committee of the Council be appointed as follows to serve for the Municipal Year 2003/2004 -
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POLICY & ORGANISATION
BOARD
Councillor Burgess
Councillor Chegwyn
Councillor Cully (Chairman)
Councillor Friend
Councillor Hook
Councillor Langdon
Councillor M Russell
Councillor Wright (Vice-Chairman)
Councillor Mrs Wright
|
COMMUNITY & ENVIRONMENT
BOARD
Councillor Mrs Angus (Vice-Ch)
Councillor Edgar
Councillor Edwards
Councillor Mrs Elshaw
Councillor Hook
Councillor Kimber
Councillor Train
Councillor Wright (Chairman)
|
HOUSING BOARD
Councillor Allen
Councillor Bone
Councillor Carter
Councillor Mrs Cully (Vice-Chairman)
Councillor Farr
Councillor Friend
Councillor Hayward
Councillor P Russell
Councillor Smith
Councillor Mrs Wright (Chairman)
|
|
REGULATORY BOARD
Councillor Mrs Angus
Councillor Carr
Councillor Clinton
Councillor Mrs Elshaw
Councillor Farr (Vice-Chairman)
Councillor Gill
Councillor Searle (Chairman)
Councillor Smith
Councillor Taylor
Councillor Train
|
POLICY & ORGANISATION
OVERVIEW & SCRUTINY
COMMITTEE
Councillor Mrs Batterbury
Councillor Mrs Binfield
Councillor Carter
Councillor Edgar
Councillor Edwards
Councillor Mrs Elshaw
Councillor Gill
Councillor Mrs Gravell
Councillor Hayward
|
COMMUNITY & ENVIRONMENT
OVERVIEW & SCRUTINY
COMMITTEE
Councillor Allen
Councillor Mrs Batterbury
Councillor Carr
Councillor Chegwyn
Councillor Clinton
Councillor Mrs Gravell
Councillor Redrup
Councillor P Russell
Councillor Mrs Salter
Councillor Taylor |
|
HOUSING OVERVIEW & SCRUTINY COMMITTEE
Councillor Mrs Angus
Councillor Mrs Batterbury
Councillor Burgess
Councillor Gill
Councillor Mrs Gravell
Councillor Kimber
Councillor Langdon
Councillor M Russell
Councillor Mrs Salter
Councillor Train
|
CONDUCT & STANDARDS COMMITTEE
Councillor Cully
Councillor Edgar
Councillor Hayward
Councillor M Russell
Councillor Smith
Councillor Wright
Independent Members
Mr G A Lidgey
Mr R V Perry |
At this stage of the meeting, the Council adjourned whilst the Members of the Boards and Committees withdrew
for the purpose of appointing their Chairmen, Vice-Chairmen and Working Groups and nominating Sub-Boards
and Outside Bodies. The three Overview and Scrutiny Committees duly met but failed to appoint Chairmen and Vice-Chairmen.
A MEETING OF THE POLICY AND ORGANISATION BOARD
WAS HELD ON 15 MAY 2003
The Mayor (ex-officio) (P), Councillors Burgess (P), Chegywn (P), Cully (Chairman) (P), Friend (P), Hook (P), Langdon (P), M Russell (P), Searle (P), Wright (P) and Mrs Wright (P).
PART I
1. NOMINATION OF REPRESENTATION ON SUB-BOARDS
RECOMMENDED: That the following be appointed to serve as the Council's representatives on the under-mentioned Sub-Boards for the Municipal Year 2003-2004:
(a) PERSONNEL SUB-BOARD
The Mayor (ex-officio); Chairman of the Policy and Organisation Board (Councillor Cully) (ex-officio); Councillors Friend, Gill, Hayward, Searle, Taylor and Wright.
(b) GOSPORT "COASTLINE" EDITORIAL PANEL
The Mayor (ex-officio); Chairman of the Policy and Organisation Board (Councillor Cully) (ex officio); Councillors Mrs Batterbury, Chegwyn, Mrs Cully, Hayward, Kimber and Smith.
(c) GOSPORT/ROYAN TWINNING SUB-BOARD
The Mayor; Chairman of the Policy and Organisation Board (Councillor Cully) (ex officio); Councillors Allen, Carr, Carter, Farr, Mrs Salter, Train, VACANCY (Liberal Democrat)
(d) EMERGENCY SUB-BOARD
The Mayor (ex-officio); Chairman of the Policy and Organisation Board (Councillor Cully); Councillors Burgess, Chegwyn, Hook, M Russell and Wright. Standing Deputy: Councillor Edgar
(e) GRANTS SUB-BOARD
The Mayor (ex-officio); Chairman of the Policy and Organisation Board (Councillor Cully) (ex officio); Councillors Mrs Angus, Francis, Hayward, Mrs Salter, Taylor and Wright.</
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